The organization is a key to successful moving. You will have to coordinate many things, schedule numerous dates and contact important facilities. Consider the process of packing your personal belongings, you don't want to forget anything and you will need some sort of a guide to help you, some simple paper like moving checklist or moving inventory. During the moving process, you will encounter numerous important papers and documents. When you are packing for the trip t another country you will always check some things twice, your passport. Moving paperwork and your personal documents will be one of the most important things to organize during the moving process.
If you decide to hire a professional moving company, you will be presented with numerous documents that you will need to understand and keep track of. Our advice is to start with buying a binder and creating a moving folder on your computer, this will help you sort your documents and you will always know where they are. We will start a guide by explaining new paperwork that you will receive from your movers, it is very important to understand all the forms before you sign anything! All of the paperwork received from the moving company should be kept in a separate folder, and you need to keep and save that folder until few weeks after the move, keep the receipts too, don't throw away anything until you are sure that the moving process is completely finished. Moving companies will usually expect you to have the moving inventory before they start the process, so that is the one document you will need to prepare on your own before contacting your movers.
1. Moving Estimate
There are three types of moving estimates, you will receive the estimate after the moving company has learned about your belongings and moving distance. Moving estimate must include packing service charges, transportation charges, storage, insurance, labor charges, and any additional service charges. The moving estimate can be changed during the process and that depends on the type of the estimate you opt for, these are the three types of moving estimates:
2. Bill of Lading
The Bill of Lading is the most important document that you will receive. This document is a sort of a receipt that includes information about moving rates, payment methods, insurance, origin and destination, and most importantly it also contains the list of the moving items. The bill of lading is a legally binding contract between you and the moving company.
3. Order for Service
This is the document that needs to be signed both by you and your movers, it is almost always attached to the bill of lading and it includes moving estimate details, pick up and delivery dates and other additional services.
4. Moving Inventory Paperwork
You need to review your personal inventory carefully before the loading starts. Your truck driver will evaluate your inventory while loading your belongings and he will provide you with a descriptive inventory form. All your items will be listed and described, if you packed some o the items by yourself you will find a “PBO” mark on the side. PBO stands for “Packed by Owner” and it means that the condition of the items remains unknown. Review this list before signing this document.
5. “Your Rights and Responsibilities”
If your mover does not provide you with these documents, you may be dealing with rogue movers. This is the pamphlet where you will find instructions for how to handle complaints and questions regarding your move. This pamphlet that usually goes with the copy of the official Ready to Move Brochure, according to the FMCSA.
6. Liability Options
Levels of liability will be explained in the “Your Rights and Responsibilities” document your movers should provide you with additional explanations of liability options. When You Move document, your mover may still provide you with an additional explanation of liability options. Most commonly there are two types of liability options:
7. Statement of Services
Statement of Service is a moving form related to long-distance moves and you will receive it after the delivery of your belongings. This statement includes the final cost for your shipment and reflects the tariff charges based on the actual weight and services.
8. IRS Tax Deduction Forms
If you are moving for work, you may be able to claim moving expense deductions using IRS Form 3903. According to the IRS, these moving expenses must be related to starting work in a new location.
You also have to keep track of your personal documents, take a look at the list of 8 most important personal documents that you will need to bring with you. Apart from those 8 most important documents that everyone should have there are several documents that you don't want to forget if you have them, living will, divorce papers, insurance documents, driver's license, dental records, adoption papers, pet vaccination records, tax records, etc.